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Frequently Asked Questions

Q: What types of conferences are eligible to stay at Emory?
We accept various types of groups, including (but not limited to): athletic, religious/faith-based, youth enrichment, and academic/research. Additionally, we host internal Emory groups as well as external (non-affiliated) groups.

Q: How far in advance do you book conference groups?
We typically start working on summer conferences 10-12 months in advance; for larger groups, we are happy to begin discussions up to 18 months in advance.

Q: What if my conference does not require housing, or I would like to have my participants housed off-campus?
At this time, our office is only able to manage residential groups.  However, you may contact our Meeting Services office or Student Activity and Academic Center if you are interested in holding a nonresidential conference.  We also suggest the Emory Conference Center and Hotel for conferences needing hotel accommodations.

Q: Is there a minimum size for groups?
No. We are happy to accommodate groups of all sizes.

Q: Are your housing accommodations air conditioned? What about meeting facilities?
Yes, all of our indoor spaces—residential, meeting, food, and recreation—are air conditioned.

Q: How far is it from the housing accommodations to the meeting facilities?
Distances vary depending on the location, but almost all of our housing facilities are located less than ten minutes by foot from our meeting, food, and recreation facilities.

Q: What do I do if I have a participant that gets locked out of his/her room?
In addition to having a Concierge Desk that is open weekdays 8:00 AM - MIDNIGHT and weekends 9:00 AM - MIDNIGHT, we have on-call staff available after hours that can assist you. Your group will be provided with phone numbers to get in touch with these resources prior to your arrival.

Q: What is required to reserve space at Emory?
To reserve a space, we ask that you first review our planning checklist. After compiling all the necessary information, feel free to reach out to one of our full-time staff.

Q: My group is coming to Emory. Where do I send packages to during the summer?
During the summer, if you are sending packages or mail, please address them:

Name of Your Conference
c/o Conference Services
605 Asbury Circle Box 121048
Atlanta, GA 30322