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Getting Started

Before contracting with Emory, we suggest reviewing the following questions. Considering these questions before a call or site visit can help our staff shape the experience to fit your needs. We have a variety of facilities ranging in type and size, and sharing your goals and vision will assist us in finding the perfect space to make your conference "Uniquely U"!

Purpose of Your Conference

Essential Numbers

The Details

    • Will your guests stay in double or single-occupancy rooms?
    • Will your staff stay in double or single-occupancy rooms?
    • Would you like standard residential rooms or apartment-style housing?
    • Are communal bathrooms or private bathrooms preferable?
    • How important is on-site parking?
    • How much communal gathering space do you need?
    • If your event is co-ed, do you need to put men and women on separate floors or buildings?
    • Do you require linens during your stay?
  • FOOD
    • Will your group require on-campus meals?
    • What kind of dining experience would you prefer: all-you-can-eat buffet-style meals, catered meals, a-la-carte style meals, or a combination?
    • Do you have any special dietary needs: allergies, vegan or vegetarian meals, Kosher facilities?
    • Will your group require on-campus meeting spaces? If so, be prepared to give a basic outline of the number of rooms and minimum/maximum capacity needs.
    • Will you need audio-visual support?
    • Will you need access to computers?
    • Will your group be bringing any laptops to connect to the meeting space's audio-visual technology?
    • Will you be having scheduled recreational time? (Reservations are required for recreational times.)
    • What do you plan on doing during that time?
    • Will you need instructors of equipment?
    • How many people will be participating?
  • LIABILITY: If you are holding a camp with minors...
    • What training will you provide the staff?
    • Do you plan on performing background checks for all staff?

We would also like to provide the document Moving Toward Full Accessibility: A Program Planning Checklist as a way to help support your efforts to make your programs even more accessible.  

Now that you have reviewed these questions, Conference Services is ready to assist you! We can tell you if we have what your group requires and give you estimates on pricing. We can also start doing some preliminary booking of the necessary facilities and services you may be utilizing.