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Planning Timeline

After you have decided to come to Emory, create an agenda that outlines the daily activities of the participants. As we approach your conference date, our staff will request updates on schedules and participant registrations. The following are the deadlines for informing us of changes to your itinerary, though the earlier you can notify us, the better we can accommodate your needs!

MARCH 31: Submit a signed contract and pre-payment check to Conference Services

AFTER RETURNING YOUR CONTRACT: As soon as possible after returning your contract, submit any meeting space requests and any significant (more than 10%) changes to your anticipated attendance. 

ONE MONTH UNTIL YOUR EVENT: 

DAY OF ARRIVAL:

TEN DAYS AFTER RECEIPT OF INVOICE: Full payment of charges is due to Conference Services and Emory University or it shall be subject to interest at the of five percent (5%) per annum from the due date thereof, until paid.

Following these guidelines will help ensure the success of your conference at Emory. Make sure to continue communicating your needs, especially if anything changes. One of our dedicated staff members will be assigned to your group for the duration of your stay to make sure your stay is a success!